Grant Reporting Tips

Writing a clear grant report

Much of the same information regarding a strong application also applies when writing your final grant report. Remember, it is more important that you clearly provide all of the information requested rather than providing long winded answers with a lot of “fluff”. Grant reports don’t need to have extravagant writing, they just need to convey the information the committee needs to understand the results of your project or program.

Remember to cover the basics: Who, What, Where, When, Why, and How

Other tips:

  • Be honest about outcomes. Sometimes projects don’t turn out how we anticipated them! That is okay. Share as objectively as possible what happened, and how your organization is using that information to make changes in the future.

  • Use data and numbers wherever you can. For example, how many people showed up to your event? How many students did you serve with the grant dollars? 

  • Exercise caution if using AI or other generative tools, as they can create excessive language that lacks detail. Please proof your work and make sure all necessary details are included.

  • Carefully read each question and review your response to make sure you covered everything the question is asking.

Writing a clear budget report (or “budget-to-actual” report)

The purpose of a budget report is to compare your anticipated expenses (from your grant application budget) to what was actually spent. Feel free to use our sample budget report document as a template.

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